This brief guide is designed to take you through the basics of using Gemini. It is divided into short sections each dealing with one commonly used feature of the software. For a more detailed description of what Gemini can do, please refer to the user manual.

• Exporting text & images
• Changing output formats and other options
• Exporting tables (including SYLK exports)
• Exporting artwork and diagrams
• Changing the reading order of text
• Removing page headers & footers
• Scaling images
• Converting a whole page into an image

If you ever have any questions about Gemini, please email Iceni using support@iceni.com - we will be happy to help. Please also visit our web site for news of updates or enhancements at www.iceni.com.

Exporting text & images

Exporting text and images from a PDF is very straight forward.

1. Open the PDF you wish to process.

2. From the main menu bar select Export®Pages

3. Select the page range you want to export.

4. Look at the summary of output settings in the dialogue box. If you want to change any of these, press the “Options” button.

5. Press OK and choose the location where your output is to be stored.

If your document contains articles, you can export them using the Export-->Articles... menu option.

Changing output formats and other options

All options controlling Gemini are grouped in the “Preferences...” dialogue box. This can be found under the “Gemini” menu.

Alternatively, the dialogue can be opened by pressing the “Options...” button from any of the export dialogue boxes - just before your documents are processed.

The preferences dialogue contains settings grouped into four categories using “tabs”. Click on the tab name to see the settings it contains.

Exporting tables

To ensure a table is exported correctly retaining its structure, you must mark it up prior to output.

To mark-up a particular table, do the following:

1. Select the Table tool from the toolbar.

2. Drag out a box around the table using the tool.

3. On releasing the mouse button the “Table Box” dialogue box will open.

4. Select the page range for this table annotation. For a single table “Current Page” is probably sufficient. If following pages have similar tables on them, enter a page range that covers all of them.

5. Press OK.

When you next export the page containing the marked-up table, Gemini will retain the layout of the text in the table.

If you want to export the table on its own (to a spreadsheet for example), select the hand tool then click directly on the table. Gemini will let you choose which format to export (SYLK is good for spreadsheets).

Exporting artwork and diagrams

Some artwork is not stored inside a PDF as a photo or “bitmap” image. Instead graphs, charts & illustrations are sometimes stored as “vector artwork”.

Although Gemini can export vector artwork directly as EPS, you may instead wish to convert it into an image - just like taking a snapshot of it.

To do this you need to tell Gemini where the artwork is on the page in the same way as you have to tell it about tables. Follow the steps listed on the previous page for exporting tables but use the “Image Tool” instead of the “Table Tool”.

When you export a document with images that you have marked-up, Gemini will rasterise the artwork at a particular resolution. You can choose the resolution you prefer from the “Image” tab in the “Options” dialogue.

You can export marked-up images either by exporting the page they are on, or by directly clicking on the image using the hand tool.

Gemini will try to guess where vector artwork is on a page so you may not have to mark-up the images as described here. However, to be sure that you get just the bits you want, it is best to mark them up yourself.

Changing the reading order of text

You can force Gemini to output certain parts of the page before or after other parts. You do this using a feature of PDF called “Article Threads”. You can tell Gemini the correct order for exporting text by drawing a series of boxes around the columns and paragraphs that need re-ordering.

1. Select the “Article” tool from the toolbar.

2. Drag out a box around the piece of text (or image) you want to appear first in the output.

3. Drag out further boxes around each part of the page - the order in which the boxes are drawn will be the order they are output. The boxes can spread across any number of pages if you want.

4. Press the “Escape” key when all boxes have been drawn. This will open the “Article” dialogue box.

5. Name the article - any name will do. The name may be included in the output.

6. If you save the document, the article boxes will be saved with it, ready for use in future.

Next time you export this page (or document) Gemini will look at the article boxes you’ve drawn to determine the order in which to output the contents.

If you export using the Export®Articles... option, Gemini will also reflow the text across article boxes to produce one seamless, finished article even if it spreads across multiple pages.

Removing page headers & footers

If you want to ignore repeated header or footer text in a document such as page numbers of copyright information, you can tell Gemini to ignore them using the “Crop Tool”.

To crop a document follow these steps:

1. Select the crop tool from the toolbar.

2. Drag out a crop box big enough to include all the text and graphics you want to export.

3. Adjust the crop box using the adjustment handles to ensure unwanted text and graphics remain outside of the box.

4. On letting go of the mouse button, the “Crop Dialogue” will open. This allows you to apply the crop to just this page or any range of pages.

5. Export the document as you would normally do using Gemini.

If you save the document, the crop will be saved along with it ready for use next time.

You can remove a crop at any time by selecting the existing crop rectangle with the ”Crop Tool” and pressing delete.

Scaling images

Gemini can do all sorts of scaling on the images it outputs. This can be handy for producing HTML output for example where all images should be small and quick to download.

To scale images do the following:

1. Select Gemini’s “Options” dialogue box (see page 2 for help on doing this).

2. Click on the “Image” tab to show all of the scaling options.

3. Enable scaling by selecting the “Scaling” check box.

4. To ensure all images are smaller than 200 x 200 pixels for example, choose the “Max Size” option from the scaling drop-down menu.

5. Type in the maximum dimensions to allow (in this case 200 by 200).

Next time you output images, Gemini will ensure they are all scaled according to these settings.

If you enter zero in either one of the width or height boxes, Gemini will preserve the aspect ratio of the image.

Converting a whole page into an image

Gemini can convert a page or even an entire document into an image, EPS or series of images.

1. Ensure the “Convert each page into an image” check-box is ticked in the “General” preferences panel.

2. Check the image scaling options in the “Image” tab of the preferences panel. The scaling you specify here will directly effect the size of the rendered pages. For example, setting “Fix image resolution at 300 dpi” will cause all marked pages to be rendered at 300 dots per inch.

If you choose ‘EPS’ as the output format, the scaling settings will only effect the preview size.

3. Export the document using the Export-->Pages... option.

4. Choose the page range you want to export and press OK.

On export, Gemini will render each page to the chosen image format at the resolution you specify. Each image will appear as a separate file on disc unless you choose “Multi-Page Tiff” in which case all images will be stored in a single multi-image Tiff file.

If you selected a high output resolution, rendering could take some time.

If you have any constructive comments regarding this guide, the user manual or Gemini itself, we would love to hear from you. Please email us at feedback@iceni.com.

© 2003 Iceni Technology Ltd.