INBOOKLETPrinter Spreads for InDesign

INBOOKLET OVERVIEW

InBooklet is a plug-in to InDesign that transitions the reader spreads that you view on- screen into the printer spreads you need for professional printing. For example, if you’re creating a 20-page booklet, within InDesign, page 4 is positioned next to page 5, so you can design and read the final publication. But in printer spreads, page 4 is positioned next to page 17, so when the two pages are printed on the same sheet, folded, and collated, the pages end up in the right order.

The term “printer spread” refers to two pages that fall next to each other on a sheet of paper. The process of creating printer spreads from reader spreads is called “imposition.”

InBooklet provides five types of imposition: 2-up Saddle Stitch, 2-up Perfect Bound, 2-up Consecutive, 3-up Consecutive, or 4-up Consecutive. While imposing pages, InBooklet also compensates for plate margins, page gaps, bleed, creep, and crossover trapping according to your specifications.

When printing to an output device or desktop printer, the plug-in never affects the layout of your InDesign document because the imposition is all handled in the print stream. InBooklet doesn’t add, shuffle, or rotate pages. You don’t need to worry about how many pages are in the document or how the document is set up. If you are creating a new InDesign document, the plug-in will rearrange and shuffle the pages using the current settings.

To use InBooklet, you’ll follow these general steps:

• Open the InDesign document you want to impose.

• Display the InBooklet dialog box (File menu, after the Page Setup command).

• Specify the type of imposition using the Layout panel of the InBooklet dialog box.

• Use the Preview panel to verify that your Layout settings will work for the print job.

• Use the Printing panel to fine-tune the output settings before entering the InDesign Print dialog box.

• Click Print to continue the printing process or click the option Create New Document and click OK.

USING THIS MANUAL

This manual focuses on showing you how to use the InBooklet plug-in. The procedures assume you are familiar with your operating system, InDesign, and the printing method your document requires.

Throughout this manual, the names of commands, fields, buttons, etc. are set in bold type. The notation “Choose File • InBooklet” indicates that you should select the InBooklet command from the File menu.

THE INBOOKLET DIALOG BOX

All the InBooklet controls are consolidated in a single dialog box, which includes three panels of settings: Layout, Preview, and Printing.

To use this dialog box:

•To open the dialog box, choose File & InBooklet. You can use the Edit Shortcuts dialog box (Edit menu) in InDesign to create a keyboard command for InBooklet.

•To switch panels, choose an option from the menu at the top. You can also use keyboard shortcuts to access each panel. On a Macintosh, press C+1 for Layout, C+2 for Printing, and C+3 for Preview. On Windows, press CTRL+1 for Layout, CTRL+2 for Printing, and CTRL+3 for Preview.

•To scroll through the panels, you can press the Page Up and Page Down keys on the keyboard.

• When you’re ready to print, click OK in the Printing panel. This will open the InDesign Print dialog box so you can specify further settings.

Create New Document

To build a new InDesign document that contains all the printer spreads shown in the Preview panel’s Spread menu, click Create New Document.

SETTING UP PRINTER SPREADS

To get started, you need to know the type of printer spreads and binding (the Style), appropriate to the publication. Once you specify the style, you have control over varying options such as the margins, gap, bleed, creep, crossover, and signature size.

Specifying Layout Style (Binding)

To specify the printer spread Style:

1 Choose File & InBooklet.

2 Choose Layout from the menu at the top of the dialog box.

3 In the Pages area, specify which pages to include in the imposition. Click All to include all the pages. Click Range if you need to exclude pages (such as the front and back cover or a color signature), then enter the page numbers you want to impose in the Range field; separate consecutive page numbers with hyphens and noncontiguous page numbers with commas.

Note: If you have divided the document into sections of page numbers, you should enter section page numbers (such as Sec2:11) in the Range field.

4 Choose an option from the Style menu to specify the type of imposition. The following images show the same 12-page document imposed five different ways.

• 2-up Saddle Stitch creates printer spreads that consist of two pages each, side-by- side. The printer spreads are appropriate for printing on both sides, collating, folding, and stapling. If you’re imposing an uneven number of pages, InBooklet adds blank pages as necessary to the back of the finished publication. The Margins, Bleed, and Creep fields are available for 2-up Saddle Stitch publications.

• 3-up Consecutive creates a 3-page panel appropriate to a foldout booklet or brochure. The Margins, Gap, and Bleed fields are available for 3-up Consecutive publications.

• 4-up Consecutive creates a 4-page panel appropriate to a foldout booklet or brochure. The Margins, Gap, and Bleed fields are available for 4-up Consecutive publications.

5 See the next section to specify the remaining options in the Layout panel.

Specifying Margins, Gap, Bleed, Creep, and Crossover

InBooklet provides additional controls appropriate to each imposition Style. You can specify these values by entering values in the fields or clicking the arrows to increase or decrease the current value.

• 2-up Perfect Bound creates printer spreads that consist of two pages each, side-by- side, that fit within the specified Sig.Size (signature size). The printer spreads are appropriate for printing on both sides, cutting, and binding to a cover with adhesive. If the number of pages to be imposed is not evenly divisible by the Sig.Size, InBooklet adds blank pages as necessary to the back of the finished publication. The Margins, Gap, Bleed, Creep,Crossover, and Signature Size fields are available for 2-up Perfect Bound publications.

• 2-up Consecutive creates a 2-page panel appropriate to a foldout booklet or brochure. The Margins, Gap, and Bleed fields are available for 2-up Consecutive publications.

Margins

The values in the Top, Bottom, Left, and Right fields of the Margins area specify the amount of space that surrounds the actual printer spread after trimming. The fields accept values between 0 and 4 inches, and you can specify Margins for all the printer spread Styles.

Note: For Saddle Stitch publications, the value specifies the distance contents move. For Perfect Bound publications, the value specifies the distance pages move relative to the spine. See “How Creep Works” in the following section for more information.

Crossover

The value in the Crossover field specifies the amount of space used to allow page elements to encroach the Gap in perfect bound publications. (Think of it as a bleed for in between pages.) The field accepts values between 0 and half the Gap value, and you can specify Crossover for Perfect Bound publications.

Signature Size

For Perfect Bound publications, you can specify the number of pages in each signature. To do this, choose an option from the Sig. Size menu. If the number of pages to be imposed is not evenly divisible by the Sig. Size value, InBooklet adds blank pages to the end of the publication as necessary.

How Creep Works

Creep specifies the distance pages move away from the spine to accommodate paper thickness and folding in Saddle Stitch and Perfect Bound publications.

InBooklet considers the “cover” of the final piece to be the outermost printer spread while the “centerfold” is considered to be the innermost printer spread. The term “sheet” is used to represent two printer spreads — the front of the sheet and the back of the sheet. The “creep increment” is calculated by dividing the user-supplied

Gap

The value in the Gap field specifies the amount of space placed between pages (the right side of the left page and the left side of the right page). The field accepts values between 0 and 4 inches, and you can specify Gap for all the printer spread Styles except Saddle Stitch.

Note: For Perfect Bound publications, if you are creeping in (with a negative value), the minimum Gap value is the width of the Creep value. If you’re manually creating signatures (for example, if there are different stocks in the same publication), you can enter a value in the Gap field to specify a starting creep for spreads that belong to different signatures.

Bleed

The value in the Bleed field specifies the amount of space used to allow page elements to print beyond the edge of the trimmed page. This value affects only the face of a printer spread (the top, bottom, and outside page edges). The field accepts values between 0 and the smallest margin, and you can specify Bleed for all the printer spread Styles.

Note: To control the bleed between pages of Perfect Bound publications, refer to Crossover.

Creep

The value in the Creep field specifies the amount of space necessary to accommodate paper thickness and folding. The field accepts values between –2" and +2", and you can specify Creep for Saddle Stitch and Perfect Bound publications.

For example, a 16-page InDesign document could yield eight printer spreads, or four sheets. The front of the first sheet will consist of the first printer flat (pages 16 and 1) while the back of the first sheet will consist of the second printer spread (pages 2 and 15). For the sake of this discussion, if the user- supplied creep value was 24 pts (we realize this is an extreme) the creep increment will be 8 pts per sheet (24 divided by 3).

The amount of creep applied to the outermost sheet will be 24 pts, the amount of creep applied to the second sheet will be 16 pts and the amount of creep applied to the third sheet will be 8 pts. No creep will be applied to the fourth and innermost sheet. As our example illustrates, the amount of creep for each successive sheet was decreased by the creep increment.

In summary, each page on the outermost sheet is moved 12 pts (half of the 24 pt creep value for this sheet) away from the spine, each page on the second sheet is moved 8 pts (half of the 16 pt creep value for this sheet) away from the spine, each page on the third sheet is moved 4 pts (half of the 8 pt creep value for this sheet) away from the spine. Pages on the fourth and innermost sheet are not moved.

Binding Value Movement

PREVIEWING PRINTER SPREADS

The Preview panel of the InBooklet dialog box lets you review color thumbnails of the printer spreads created by your selected Style. You can also see the printer’s marks you’ve checked in the Printing panel.

To see the previews, choose File•• InBooklet, then choose Preview from the menu at the top of the dialog box.

•To flip through the printer spreads in order, click the right scroll arrow. Click the left scroll arrow to go backwards from spread to spread. You can also drag the scroll box to change printer spreads.

•To preview a specific printer spread, choose one from the Spread menu to the left of the scroll bar.

•To display the spread size for the current spread, Control+click (Macintosh only) on the Spread menu.

PRINTING WITH INBOOKLET

Printing with InBooklet differs only slightly from printing with the standard InDesign controls. The primary difference is that the Page Marks you normally specify in the In- Design Print dialog box are specified in the InBooklet Printing panel. (Service providers use these page marks to align separation films when producing contract proofs, to measure film for correct calibration and dot density, to trim film to size, and so on.)

By default, InDesign draws page marks 3 points from the edge of a specified bleed, or 3 points from the edge of the trimmed page.

To create printer spreads, choose File•• In- Booklet, then choose Printing from the menu at the top of the dialog box.

• Spreads: To print all the printer spreads shown in the Preview panel’s Spread menu, click All. To print selected spreads, click Range then enter the spread numbers as shown in the Spread menu. (For example, for Spread 1 of 6, enter 1.) Separate a range of spreads with hyphens and selected spreads with commas.

• Crop Marks: Check this to add fine (hair- line) horizontal and vertical rules that define where the page should be trimmed. Crop marks can also help register (align) one color separation to another.

• Registration Marks: Check this to add small targets outside the page area for aligning the different separations in a color document.

• Bleed Marks: Check this to add fine (hair- line) rules that define the amount of extra area to image outside the defined page size.

• Gray Bars: Check this to add small squares representing tints of gray (in 10% increments). Your service provider uses these marks to adjust the ink density of the printing press.

• Color Bars: Check this to add small squares of color representing the CMYK inks and tints of gray (in 10% increments). Your service provider uses these marks to adjust the ink density of the printing press.

• Page Information: Check this to print the file name, page number, current date and time, and color separation name in 8- point Helvetica (Macintosh) or 8-point Arial (Windows) in the lower left corner of each sheet of paper or film. The Page Information option requires 0.5 inches (13mm) along the horizontal edge.

• Text: To add your own text to the Page Information, check this and type the additional information in the field. Once you specify these options and click OK, you will enter the standard InDesign Print dialog box.

SAMPLE IMPOSITION SCENARIOS

To use InBooklet effectively, you need to fully understand the types of imposition it offers. This section provides a real-world example of the imposition types in action. We’re aware that InBooklet has some limitations, so stay tuned for future versions.

16-page, B&W, Self Cover, Saddle Stitch

To set up a simple, all black-and-white 24- page newsletter with a self cover in the Layout panel, click All in the Pages area and 2- up Saddle Stitch from the Style menu. Consult with the printer regarding whether you need to specify a Creep value.

28-page, B&W with Color Cover, Saddle Stitch

If a booklet has a color cover and black-and- white inside, you can create two separate impositions: one for the cover, inside front cover, inside back cover, and back cover; and one for the 24 pages inside the booklet. To produce the color signature in the Layout panels, click Range in the Pages area and enter 1-2, 27-28 (or whatever the section page numbers are). To produce the black- and-white insides, enter 3-26 in the Range field.

Consecutive

To create printer spreads for a traditional 6- panel, trifold brochure, choose 3-up Consecutive from the Style menu in the Layout panel. (You may be accustomed to setting up trifolds as one page with three different columns. With InBooklet, you can simply create pages that are the size of each panel. Use the Island Spread feature to place the pages next to each other in the document.

INSTALLING INBOOKLET

The InBooklet installer lets you install a full- functioning version or a demo version. The plug-in is automatically placed in an “alap” folder within the Plug-ins folder inside your InDesign folder. After the installation, be sure to store the ALAP CD in a safe place.

Macintosh Installation

1 Insert the ALAP CD.

2 Open the InBooklet folder and double- click the InBooklet Installer icon.

3 When the installation splash screen displays, click Continue.

4 If you agree to the Software License and Limited Warrant Agreement, click Accept.

5 Click Install. If the installer cannot locate InDesign, or it finds more than one copy of the software, it asks you to locate the copy to use with InBooklet.

6 A dialog box asks for your name, organization, and serial number. Enter the required information and click OK. When the installation process is complete, a message appears indicating that the installation was successful.

7 Click Quit to exit the installer and return to the Finder.

Windows Installation

1 Insert the ALAP CD.

2 Open the InBooklet folder and double- click the InBooklet Installer icon.

3 When the installation splash screen displays, click Next.

4 Follow the instructions on-screen. When prompted for product registration, enter your name, organization, and serial number.

5 If the installer cannot locate InDesign, or it finds more than one copy of the software, it asks you to locate the copy to use with InBooklet.

Windows Uninstaller Option: The installer gives you the option to include an “uninstaller,” a small program that quickly removes InBooklet and all its files from your system. To uninstall InBooklet using this program, from the Start menu, select Programs•• InBooklet•• Remove InBooklet.

Demo Version Installation

To introduce the benefits of InBooklet to other InDesign users, we’ve included an un- serialized, limited-function version of the plug-in. Feel free to share InBooklet (for demos only!) with friends and coworkers.

To install a demo version, follow the same steps as the regular installation, except click Demo in step 5 (Macintosh) or type DEMO instead of a registration number in step 4 (Windows).

About Software Copying

Remember, by using this software, you have agreed to the software license. Please do not copy the product illegally. If you have multiple copies of InDesign and you would like to use this software with them, a site license can be arranged.

Thank You

We extend to you our thanks for your support of this product. It is important that you understand that a lowly apprentice production, inc. is a small software company (nowhere near the size of Adobe Systems, Inc.). It is your comments and feedback that lead to improvements to this product. Please feel free to call or write with any suggestions you may have for future versions of this plug-in and we will put them on our “wish list.”

Also, if you encounter a problem with the software, please let us know what you did and what the plug-in did — only the problems we know about can be fixed.

Copyright © 2002 by a lowly apprentice production, inc. All rights reserved.

Printed in the United States of America. First printing June 2000.

Trademark Information

a lowly apprentice production, the lowly apprentice logo and InBooklet are trademarks of a lowly apprentice production, inc. InDesign is a trademark of Adobe Systems, Inc. Apple, Macintosh are trademarks of Apple Computer, Inc. Microsoft is a registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation.

The software described in this manual is distributed under license from a lowly apprentice production. The license agreement specifies the permitted and prohibited uses of this software. Any unauthorized duplication or use of InBooklet in whole or in part, in print, or in any other storage or retrieval system is prohibited.

InBooklet software is provided “as is” without warranty of any kind, either express or implied, regarding the software package, its merchantability, or its fitness for any particular purpose.