BIM Utility Bundle

The Utility Bundle is a suite of XTensions for QuarkXPress developed by Banta Integrated Media, Publishing Solutions (formerly Meadows Information Systems). Each of the Utility XTensions exists as a separate XTensions module:

• Font Collector
• Page Printer
• Picture Namer
• Picture Placer
• Print Selector

All of the Utility XTensions are enabled via the Utility Enabler XTensions module. Therefore, in order to use any of the Utility XTensions, you must also (first) install the Utility Bundle Enabler XTensions module (BIM UB Enabler).

Separate instructions for installing the Utility Bundle Enabler XTensions module for Macintosh and Windows are contained in this section.

Installing the Utility Enabler XTensions module on a Macintosh

All of the Utility XTensions are compatible with Macintosh system software version 8.6 or later and QuarkXPress v4.X and above (including QuarkXPress v5.0). QuarkXPress Passport systems v4.0 and later are also supported.

Hardware platforms supported are Macintosh PowerPC. The Utility XTensions will not run on older, 68000 series computers.

Installation

To install the Utility Enabler XTensions module on a Macintosh computer, first decompress (“unstuff”) the contents of the software archive. The resulting folder contains the Utility Enabler XTensions module and all of the Utility XTensions modules. Then, quit QuarkXPress if it is running, and simply drag the file called MIS Utility Enabler vX.X into the XTension folder, which is inside of your QuarkXPress application folder, as shown below:

Installing the Separate Utility XTensions

To install the any of the available Utility XTensions, repeat the process described above. Simply drag the XTensions module(s) into the XTension folder, which is inside of your QuarkXPress application folder.

Note that it is not necessary to load all of the Utility XTensions — just install the XTensions modules you want to work with. So long as the Utility Enabler XTensions module is loaded, all of the other Utility XTensions will be enabled as well.

Activating the Utility Enabler XTensions module

Once you have installed the XTensions modules you’d like to use, go ahead and launch QuarkXPress.

The first time that the Utility Enabler XTensions loads, you will be prompted to “Activate” the software. If you registered for the FREE software at our web site, you should have received via e-mail a single-user activation code. Enter that activation code (along with your name and company information) into the dialog and click the Activate button as shown below: If you entered a valid activation code, you will now be presented with the Software License Agreement. You must accept the terms of this agreement before using the software.

Click the Accept button to accept the terms of the agreement, or click Decline if you do not agree with the terms. You may also choose to print a copy of the software license agreement if you wish to retain a paper copy of the agreement before continuing.

Verifying Installation

To verify that the Utility Enabler XTensions module and any of the Utility XTensions you dragged into the XTension folder are installed properly, check the Utility menu in QuarkXPress. You should see a new menu item appear below the last separator line called Banta Integrated Media. When Banta Integrated Media is highlighted, a popup menu appears, listing all the installed Utility Bundle XTensions modules.

The screen shot above shows what the popup window looks like with all of the modules installed. Note that Picture Placer and/or Print Box may sometimes appear grayed out because these particular modules require that something be selected in the QuarkXPress document before they can be used.

Installing the Utility Enabler XTensions module on Windows

All of the Utility XTensions are compatible with Windows 95, 98, 2000, ME, NT/4.0, and XP Home/Pro; and QuarkXPress v4.X and above (including QuarkXPress v5.0). Hardware platforms supported include any that QuarkXPress 4.X supports.

Installation

To install the Utility Enabler XTensions module on a PC running Windows, first extract (“unzip”) the utilbundle.exe file by double-clicking it. The XTensions modules, including the Utility Bundle Enabler XTensions module, will be extracted to the folder C:\BIM Utility Bundle by default.

Then, quit QuarkXPress if it is running, and simply move or copy/paste the file called BIM UB Enabler.xnt into the XTension folder, which is inside of your QuarkXPress application folder, as shown below.

Installing the Separate Utility XTensions

To install the any of the available Utility XTensions, repeat the process described above. Simply move or copy/paste the XTensions module(s) into the XTension folder, which is inside of your QuarkXPress application folder.

Note that it is not necessary to load all of the Utility XTensions — just install the XTensions modules you want to work with. So long as the Utility Enabler XTensions module is loaded, all of the other Utility XTensions will be enabled as well.

Activating the Utility Enabler XTensions module

Once you have installed the XTensions modules you’d like to use, go ahead and launch QuarkXPress.

The first time that the Utility Enabler XTensions module loads, you will be prompted to “Activate” the software. If you registered for the FREE software at our web site, you should have received via e-mail a single-user activation code. Enter that activation code (along with your name and company information) into the dialog and click the Activate button.

If you entered a valid activation code, you will now be presented with the Software License Agreement. You must accept the terms of this agreement before using the software.

Verifying Installation

To verify that the Utility Enabler XTensions module and any of the Utility XTensions you dragged into the XTension folder are installed properly, check the Utility menu in QuarkXPress. You should see a new menu item appear below the last separator line called Banta Integrated Media. When Banta Integrated Media is highlighted, a popup menu appears, listing all the installed Utility Bundle XTensions modules.

The screen shot above shows what the popup window looks like with all of the modules installed. Note that Picture Placer and/or Print Box may be grayed out because these particular modules require that something be selected in the QuarkXPress document before they can be used.

Conventions Used in this Manual

This manual was written for both the Macintosh and Windows versions of the Utility Bundle XTensions. Since for the most part, the XTensions are the same regardless of the operating system, screen shots from both platforms are used interchangeably throughout the manual.

In the few cases where a particular dialog box or functionality differs significantly from one platform to another, platform-specific screen shots and settings are fully identified.

Internal Links

When underlined text appears in this color, it means that clicking on it with Acrobat Reader’s hand tool will bring you the section of the manual the text refers to.

External Links

When underlined text appears bold and in this color, it means that clicking on it with Acrobat Reader’s hand tool will open the web page to which the text refers in your default browser.

Font Collector is one of the suite of Utility XTensions for QuarkXPress.

This XTensions module allows you to collect all of the fonts which are used in the current QuarkXPress document and gives you a comprehensive report when it’s finished. All Type 1 screen fonts used in the document are copied into a single suitcase file and all Type 1 PostScript outline fonts are copied into the same folder as the screen font file. TrueType fonts, if used, are copied into the suitcase file (TrueType fonts don’t require separate outline files).

Font Collector also allows you to download font information (Type 1 and True Type) with EPS files that are created using QuarkXPress. In addition, the Font Collector XTensions module can be used to embed font information into EPS files that were created using the Page Printer XTension (another member of the Utility Bundle family).

Font Collector Installation

Macintosh Installation

To install the XTensions module, simply drag the XTensions module into the XTension folder which is located in the same folder where your QuarkXPress application is loaded. Then, launch QuarkXPress. The XTensions module will load automatically.

Windows Installation

To install the XTensions module, simply move or copy/paste the XTensions module into the XTension folder which is located in the same folder where your QuarkXPress application is loaded. Then, launch QuarkXPress. The XTensions module will load automatically.

Note: The Windows version of Font Collector requires that Adobe’s free font utility, ATM Light 4.1X for Windows, be installed and active in order for the XTensions module to function properly. Visit the Adobe web site to download a free copy of ATM Light 4.1X or later. After it is installed, restart your computer and then proceed with using Font Collector.

Using the Font Collector XTensions module

To begin a font collection, open a QuarkXPress document and select Utilities••• Banta Integrated Media••• Font Collector… from under the Utilities menu, as shown below: At this point the Font Collector XTensions module will scan your document for font usage. It also scans all EPS graphics for font usage so it may take several seconds before you are prompted to continue.

If you are missing any fonts, you will be prompted with the following dialog: Click Continue to continue with the collection anyway.

Click Cancel if you wish to cancel the font collection.

Click Display Font Usage to bring up Quark’s Font Usage dialog. This will allow you to substitute for the missing fonts if you wish.

Select a Folder and Filename

If you clicked Continue (or if you are not missing any fonts) you will next be prompted to navigate to the folder where you would like the copied fonts to be collected. This dialog is shown below:

MACINTOSH

Macintosh users are also prompted for a filename for the new screen font suitcase that Font Collector will create. The font suitcase will contain all of the screen font information for all Type 1 fonts used in the document. The PostScript outline font files and the True Type fonts will be copied into the same folder where you store your suitcase file. Click Save when you are ready to continue.

WINDOWS

Windows users are similarly prompted to specify a location for the collected fonts. Copies of all the PostScript and TrueType fonts used in the document will be stored in this folder, along with the optional report. Note that the File name text box in this Specify location for fonts dialog refers to the Font Collector Summary report text file that will be created if the Save Report checkbox is checked at the bottom of the dialog. (If it’s not checked, the File name text box is dimmed and the report file is not saved.) Click Collect when you are ready to continue.

Collecting the Fonts

After clicking Save or Collect, the Font Collector XTensions module will proceed to gather all of the required fonts for the current document. You should see a progress bar as the fonts are being collected. You may click on the Cancel button at any time to cancel the collection process.

Check the Report

When complete, you will be presented with a detailed report. The report dialog is shown below: Each column of the report is described below:

Font Name: The name of the font which was collected.

Style: The style of the font.

Missing: A check mark in this column indicates that the font was missing from your system and could not be collected.

BM (Mac only): A check mark in this column indicates that the bitmap (screen font) was successfully collected.

PS (Mac only): A check mark in this column indicates that the PostScript outline font (or ‘nfnt’ resource in the case of True Type fonts) was successfully collected.

TT: A check mark in this column indicates that the font is a True Type font.

EPS: A check mark in this column indicates that the font was used in an EPS graphic. Note that the font may also be used elsewhere in the document text as well.

Status: This column will contain a status code. Each status code is described below:

OK: Font collection was successful.

22: Could not find a FOND resource for this font.

23: The PostScript outline font could not be located.

24: The name of the PostScript outline font file could not be determined.

25: The FOND resource for this font is not valid.

26: The FOND resource for this font belongs to the System resource file.

27: The FOND resource for this font is ROM-based and cannot be copied.

28: A problem was encountered retrieving FCB info for the FOND resource.

29: The location of the FOND resource could not be determined.

30: Failure during copy of outline font file. File not found or out of disk space.

31: The font is missing from the system.

32: The bitmap (FOND and/or NFNT/sfnt) resource was not found.

33: Could not locate the PostScript outline font information.

35: Searched for a missing outline font but it could not be located.

Sorting the Columns

Click on the column heading to sort the list based on the information contained in that column. Hold down the Command key while clicking on the column heading to sort the list in reverse order.

Additional Information

To get additional information on any font in the list, simply click on the entry. The Additional Information box will be filled with the font ID as well as other helpful information (including a description of any error codes so you don’t have to memorize the above list).

Checking for Errors

A quick scan of the Status column will reveal any errors. If the status is OK, you can be sure that the required font information was collected. If not, click on the entry to get additional information about the status condition.

Clicking on the word Status at the top of the Status column will sort the list based on the entries in that column, forcing all Errors to appear at the top.

Copy to Clipboard

On Windows systems, the Font Collector Summary Report is automatically saved as a text file to the same folder where the fonts are collected (if you checked the Save Report checkbox at the bottom of the Font Collector dialog). On Macintosh systems, the only way to save this information to a document for future reference is to copy it from the Summary Report dialog box before closing it. Click the Copy to Clipboard button to copy the report text to the clipboard. You may now paste the text into a Quark text box (or a different application) if you wish to print or save the report information.

Downloading Fonts with EPS Graphics

To download fonts at the time you create an EPS graphic, just select Save Page as EPS... as you normally would. You will be prompted to download fonts with the EPS graphic: Click Yes to instruct Font Collector to download font information, or click No to exclude fonts from the EPS file.

Next you will be presented with the QuarkXPress Save Page as EPS... dialog. Fill in the values as you normally would and save the file. If you elected to include font information, you will see a progress bar appear as fonts are being downloaded: When complete, you will be presented with the same Font Collector Summary dialog described earlier. This allows you to check for errors. See the previous page in this section for details regarding possible download errors and error codes.

EPS Download Limitations

Font Collector supports downloading of both Type 1 and True Type font information. Font Collector has the following limitations with respect to downloading fonts in EPS files:

• All of the fonts used in a particular document are downloaded with the EPS file, not just those that are being used on the particular page being saved.

• For DCS and other multiple-file EPS formats, font information is downloaded into all of the individual files.

Font Collector Preferences

Note that the Macintosh version of Font Collector has a few more Preference options than the Windows version. All of the options are discussed below.

Always search for missing outline fonts (Mac only): If this option is checked, Font Collector will attempt to locate missing outline fonts by searching in each folder which contains an open suitcase (screen font) file. Note that this option may increase the time necessary to perform the collection. In any event, missing outline fonts will be reported in the Summary dialog at the end of the collection/download.

Collect System fonts (Mac only): Check this option to include “system” fonts in the collection (Helvetica, Chicago, Geneva, etc.).

Collect all sizes for each font (Mac only): Check this option to include all screen font sizes (10 pt., 12 pt., 14 pt., etc.) available on your system instead of a single point size (typically 10pt. or 12pt.) for each one, which is Font Collector’s default behavior.

Download Fonts with EPS: Use the popup menu to select the appropriate EPS downloading option. You have three options for downloading font information with EPS graphics:

Off: Never download fonts.

Prompt: Ask the user if they want to download fonts (default option).

Always: Always download fonts when saving EPS files.

Download System fonts (Mac only): Check this option to include “system” fonts in the download (Helvetica, Chicago, Geneva, etc.).

Download True Type fonts: Check this option to include True Type font information in the download.

Download section: Use this popup menu to specify which “section” of the EPS file you want to receive the downloaded font information. You may choose the Comments, Procedures, or Initialization section. Each selection places the font information in a different location within the EPS file. The default selection for this item is the Comments section

Pre-Download PostScript Code: Allows you to enter PostScript data which will be downloaded just before the font information. Use \r to indicate where you would like a line feed code to be inserted.

Post-Download PostScript Code: Allows you to enter PostScript data which will be downloaded just after the font information has been downloaded. Use \r to indicate where you would like a line feed code to be inserted.

Utility Bundle Page Printer

Page Printer allows you to output each page or spread of a QuarkXPress document in EPS or PostScript format.

For EPS output, you have the option of embedding fonts with the EPS files (requires the use of the Font Collector XTensions module ). For PostScript output, you have the option of creating PostScript disk files (which you can save to a hot folder for automatically creating PDFs using Acrobat Distiller), or printing directly to a PostScript printer.

Following is a brief list of features that you will find in the Page Printer XTensions module.

• Saves each page or spread of any Quark document as a separate PostScript or EPS file.

• Supports all options included in the Quark 4.0 “Save as EPS...” feature.

• Provides numerous options for specifying how the resulting files should be named.

• Saves complete spreads in EPS format.

• Downloads and embeds PostScript font information with each EPS file (requires that the Font Collector XTensions module also be loaded).

• Supports Type 1 and True Type font embedding.

• Supports discontinuous page range selection.

• Provides a handy “Page Selection” dialog. Just click on the pages or spreads that you want to print and they are automatically added to the list.

• Provides separate options for handling single vs. multiple page documents.

Page Printer Installation

Macintosh Installation

To install the XTensions module, simply drag the XTensions module into the XTension folder which is located in the same folder where your QuarkXPress application is loaded. Then, launch QuarkXPress. The XTensions module will load automatically.

Windows Installation

To install the XTensions module, simply move or copy/paste the XTensions module into the XTension folder which is located in the same folder where your QuarkXPress application is loaded. Then, launch QuarkXPress. The XTensions module will load automatically.

Using the Page Printer XTensions module

Starting a Page Printer Session

To use the Page Printer XTensions module, open a QuarkXPress document and select Page Printer... from under the Utilities/Banta Integrated Media menu.

Select the Pages to Process

Select the range of pages that you wish to process. You may manually enter the pages, or use the Pages button to make your selections.

Specify discontinuous page ranges by using a hyphen to identify page ranges, and commas to separate individual page entries. For example, enter 1,3,5-7,9 to print pages 1,3,5,6,7, and 9. If you would like to print all of the pages, type the word “All” into the Pages: field as shown above.

Check the Spread checkbox if you would like to print complete spreads instead of individual pages.

Using the Pages Button (“Choose Pages” dialog)

To make it easier to select pages, click the Pages button on the main Page Printer dialog. This brings up the Choose Pages dialog (shown below): The selected pages will appear with a check mark in the left hand column. To select or deselect a page, just click in the checkmark column for the page you wish to select or deselect. You can also use the All button to select all of the pages, or use the None button to deselect all of the pages (making it easier to then select just a few pages).

Choosing Spreads Instead of Pages

If you clicked the Spread checkbox in the main Page Printer dialog, or click the Spread checkbox here in “Choose Pages,” the dialog will change to show you the available spreads in the current document. If you had entered or checked certain page numbers to be printed, their corresponding spreads will also be checked.

For example, in the dialog box shown above, the user has specified that pages 22 and 23 be printed. After clicking the Spread checkbox, the spread containing pages 22 and 23 is automatically checked (see below): In the dialog’s “spread mode,” the spread number is shown first, followed by the page numbers which appear on the spread (shown in parentheses). Check the spreads that you wish to process.

Note: If you select a spread while in spread mode, and then you uncheck the Spread checkbox to return to “page mode,” ALL of the pages that appeared on the selected spreads will now be checked.

Click OK to accept the page selections, or click Cancel to cancel your selections. You will be returned to the main Page Printer dialog. Note that if you OK’d the page selections in the Choose Pages dialog, your Pages: box should now be filled with the selected page range (see below):

Always Enter Page Numbers, not Spread Numbers

If you want to print a particular spread(s), enter the page number of one or more of the pages that appear on the spread into the Pages: field. Page Printer will evaluate the selected page range(s), and determine which spreads need to be printed based on the page numbers that were selected. Never enter spread numbers (spread number 1, spread number 2, etc. as Page Printer does in the Choose Pages dialog) into the Pages: field. Typically, it is much easier to use the Choose Pages dialog (accessed by clicking the Pages button in the main Page Printer dialog) to select discontinuous pages or spreads.

Specify a Base Job Name

The next step is to specify a base job name for the session. The base job name is the name that will be used to build the filenames for the individual EPS or PostScript files. For example, if you enter a base job name of MYNAME, and you use Page Printer to save the first three pages of a document as EPS files, the resulting filenames would be MYNAME-1.eps, MYNAME-2.eps, and MYNAME-3.eps.

There are two options for entering a base job name:

Use original document name: Select this option if you always want to use the name of the QuarkXPress document as the base job name.

Specify: Select this option if you would like to enter a specific base job name. Enter the base job name you want to use in the box provided.

Specify the Output Format

Next, use the Output: popup menu to select the output format for this session. You may select either EPS or PostScript as the output format.

Selecting EPS will instruct Page Printer to save the selected pages as separate EPS files. Selecting PostScript will instruct Page Printer to save the selected pages as separate PostScript files (or print jobs, if you are printing directly to a PostScript printer). The default option is EPS format.

Choose the output format you want to use for this session.

That’s it. Click the Continue button to begin the session. When you click Continue, Page Printer will examine the page range you have entered, and report any errors immediately (such as an invalid page number selection).

Once the page range has been verified, the next set of dialogs will depend upon which output format you selected (either EPS or PostScript). Each output format is covered in detail in the next few pages.

EPS File Output

Select the Page Printer EPS options as you normally would to save an EPS file using QuarkXPress. However, there are a couple of differences in the Page Printer dialog that may require a bit of explanation.

Choosing the Output Location

You may notice that unlike a normal “Save As” dialog, you cannot edit the filename that is being presented to you (in the above dialog, the filename is listed as “Document”). This is because what is being shown to you here is the Base Job Name that was described in the previous section. (If you would like to change the Base Job Name now, click the triangle under the current filename field, right next to the words, “Base Job Name.” You will be able to enter a new base job name and then return to this dialog.)

The output location simply identifies to Page Printer where you would like all of the EPS files to be stored. To make that selection, navigate to the folder where you would like the files to be saved (you should see the contents of the folder appear in the list box, and the name of the folder appear at the top of the dialog). Note that this dialog may have a slightly different appearance, depending upon which platform (Windows or Macintosh) or version of the OS you are running. However, the basic idea is simple. Just find the folder where you would like to save the EPS files and click the Save button to continue.

Note: Don’t worry about overwriting existing files. There are a number of options provided for handling this condition. These are described later in this section.

Changing Your Page Selection

You have one more chance to change the page selection that you entered earlier. Click on the Pages button to open the same Choose Pages dialog that was described earlier. Select the pages you wish to process, and check the Spread checkbox if you would like to process complete spreads instead of individual pages.

Embedding Fonts

If you would like to embed font information with the EPS file, click the Download Fonts checkbox. This instructs Page Printer to use the Font Collector XTensions module to download and embed font information at the time the EPS files are created.

Note that in order to download fonts, you must also be running the Font Collector XTensions module, which is also provided as a part of the Utility Bundle. Contact Banta Integrated Media or visit our web site at www.bantaim.com to download the latest version of Font Collector if you are not already running it.

Creating the EPS Files

Once you have selected your EPS options, click the Save button to start the Page Printer session. Page Printer will immediately start the process of creating EPS files and saving them into the selected folder.

EPS Progress

At the start of the Page Printer session, a progress bar will appear: As each EPS file is created, the progress bar will be updated. You may click the Cancel button at any time to stop the session immediately.

If you chose to embed fonts within the EPS files, then for each EPS file being created, you will see the Font Collector progress bar appear: At the end of the session, you will be presented with a Font Collector Summary dialog. This dialog indicates which fonts were downloaded with every EPS file that was created. A sample Font Summary dialog is shown on the next page.

Font Collector Summary Report

If you’ve chosen to embed (download) fonts with your EPS file, after the EPS files are created, Font Collector will present this summary report: The Status column indicates whether the font download was successful. If the Status is OK, then the download was successful. Any status other than “OK” means that the font may not have been downloaded. Usually, this happens when the required fonts are not available to the system. Please see this manual’s Font Collector XTensions module section for more information about the Summary dialog shown above.

PostScript Output

PostScript Print Jobs

The initial setup process for PostScript output is the same as for EPS output described in the previous section: You choose the Pages that you want to print, specify a Base File Name, and then select your Output Format — in this case, you would choose “PostScript.” Leave the Print to Disk checkbox unchecked (if available), and click the Continue button to start the PagePrinter session.

When PostScript is the chosen output format, you will next be presented with the standard QuarkXPress Print dialog: To print directly to a PostScript printer, fill in the options for the Print dialog as you normally would when printing any QuarkXPress document and click the Print button to start the Page Printer session.

If you checked the Spreads checkbox on the main Page Printer dialog, the Spreads checkbox on the QuarkXPress Print dialog will also be checked. If you uncheck the Spreads checkbox on the Print dialog, then individual pages will be output instead.

PostScript Progress

At the start of the Page Printer session, a progress bar will appear: As each PostScript print job is processed, the progress bar will be updated. You may click the Cancel button at any time to stop the session immediately. (Note that there may be a slight delay between the time you click Cancel, and the time the session actually stops. This is because the current print job needs to finish before Page Printer receives notification that the session has been cancelled). The name of the document page that is currently being printed will be shown in the progress bar.

Document Name Changes for PostScript Print Jobs

When printing PostScript print jobs (not disk files), Page Printer changes the name of the document to reflect the appropriate file naming for the current page being printed. The reason for this is to ensure that each of the PostScript print jobs receives a unique name (which is important if you are viewing these jobs in a print queue). As such, you will see the name of the document change for each page that is being printed (example shown below for page 22 and 23 of “Document”):

At the end of the Page Printer session, the original document name will be restored.

Macintosh PostScript Disk Files

To create PostScript disk files, Macintosh users can select PostScript as the output format from the main Page Printer dialog and click the Continue button. When QuarkXPress’s Print dialog appears, follow the same procedure that you would normally do to create a PostScript disk file without Page Printer. Click the Printer button in the QuarkXPress Print dialog, choose a PostScript printer or Virtual Printer from the Printer: popup menu, and choose “File” from the Destination: popup menu: Then, click the Save button at the bottom of this dialog to continue.

Specify the Output Location

At this point you will be prompted to enter a name and select a location where you would like to store the PostScript disk file. Navigate to the folder where you would like to save the PostScript disk files created by Page Printer.

Ignore the File Name Field: Note that in this dialog (unlike in the case of the EPS dialog) you have the option of entering a filename. While you may enter any name you wish, keep in mind that whatever name you enter here will be ignored by Page Printer. Page Printer always uses the base job name that you entered earlier to determine the files that will be created. What you are doing in this dialog is simply selecting the output folder (where the disk files will be saved) for Page Printer. As such, you may ignore what filename appears here — it won’t be used. Don’t worry about overwriting existing files as you will be prompted by Page Printer should this condition occur.

Click the Save button to select the destination for the PostScript files. You are returned to the QuarkXPress Print dialog. Click the Print button to start the Page Printer session.

PostScript Progress

At the start of the Page Printer session, a progress bar will appear: The progress bar will show each PostScript file being processed. Click the Cancel button at any time to stop the session immediately. (There may be a slight delay between the time you click Cancel, and the time the session actually stops. This is because the current print job needs to finish before Page Printer receives notification that the session has been cancelled). The name of the disk file that is currently being created will be shown in the progress bar.

Windows PostScript Disk Files

To create PostScript disk files, Windows users can select PostScript as the output format from the main Page Printer dialog, check the Print to Disk check box, and then click the Continue button.

At this point you will be prompted to enter a name and select a location where you would like to store the PostScript disk files. Navigate to the folder where you would like to save the PostScript disk files created by Page Printer.

Ignore the File Name Field: Note that in this dialog (unlike in the case of the EPS dialog) you have the option of entering a filename. While you may enter any name you wish, keep in mind that whatever name you enter here will be ignored by Page Printer. Page Printer always uses the base job name that you entered earlier to determine the files that will be created. What you are doing in this dialog is simply selecting the output folder (where the disk files will be saved) for Page Printer. As such, you may ignore what filename appears here — it won’t be used. Don’t worry about overwriting existing files as you will be prompted by Page Printer should this condition occur.

Click the Save button to select the destination for the PostScript files. You are returned to the QuarkXPress Print dialog. Click the Print button to start the Page Printer session.

Specify Print Options for the PostScript Disk Files

When QuarkXPress’s Print dialog appears, follow the same procedure that you would normally do to create a PostScript print job without Page Printer. Do not select a printer that uses the standard Windows “FILE (Print to File)” port.

Fill in the options for the Print dialog and click the Print button to start the Page Printer session.

PostScript Progress

At the start of the Page Printer session, a progress bar will appear.

The progress bar will show each PostScript file being processed. Click the Cancel button at any time to stop the session immediately. (There may be a slight delay between the time you click Cancel, and the time the session actually stops. This is because the current print job needs to finish before Page Printer receives notification that the session has been cancelled). The name of the disk file that is currently being created will be shown in the progress bar.

Preventing Overwrites of Existing Files

Enter Name: Enter a new name for the file and click the OK button. Page

Printer will check again to see if the new name you entered already exists in the output file location. If it does, you will be prompted with this same dialog again, and will continue to be prompted until you enter a filename that does not already exist, or until you select one of the other available options.

Replace Existing: Clicking the Replace Existing button instructs Page

Printer to replace the existing file with the new EPS or PostScript file.

Skip This Job: Click this button to skip the current page or spread entirely. Note that the existing file will be left alone in this case.

Choose Job Name and Location: Click this button and you will be prompted to specify both a job name and a location for the new EPS or PostScript file. Enter a name and navigate to the location where you want to store the file. Click the Save button to complete your selection. You may select any location to store the job without affecting the original output folder selection. The original folder location that you selected at the start of the session will continue to hold all subsequent pages.

Cancel Session: Click this button to cancel the current Page Printer session immediately.

Please read the next section, “Page Printer Options,” for details about file naming and other preferences available to the Page Printer XTensions module.

Page Printer Options

Place Folio

Use this popup menu to determine where the folio (page number) is placed in the filename relative to the base job name. There are two placement options:

After job name: (Default Option) Places the folio after the job name. For example (assume page 22 of “Document”), if you select After job name, the resulting EPS file name will be “Document-22.eps”.

Before job name: Places the folio before the job name. For example

(assume page 22 of “Document”), if you select Before job name, the resulting EPS file name will be “22-Document.eps”.

Separator

The Separator character is what is used to separate the base job name from the folio when creating the output file name. By default, a hyphen character is used. However, you may specify from 0 to 3 characters to use.

Single Page

This popup menu provides three options for modifying Page Printer’s filenaming behavior when you are printing a document that consists of a single page:

Treat same as multiple page documents: (Default Option) Choose this option if you wish to treat single-page documents exactly the same as multiple page documents (with respect to file naming). For example, for a single-page document named “Document,” the resulting EPS filename would be “Document-1.eps.”

Omit folio & separator (job name only): If you select this option, then the folio and separator will be omitted from the output filename. The resulting

EPS filename would be “Document.eps” (not “Document-1.eps”).

Omit job name & separator (folio only): If you select this option, then the job name and separator will be omitted from the filename. The resulting EPS filename would be “1.eps” (not “Document-1.eps”).

Job Name

Use this popup menu to specify how Page Printer should handle potential filename problems.

Truncate job name if too long: Choose this option if you want Page

Printer to truncate job names that are greater than 31 characters (which is the maximum length of a file/job name). Note that the base job name and folio will be truncated on the right side. The filename extension will not be truncated. For example, page 1567 of APrettyDarnLongDocumentName results in the EPS file name “APrettyDarnLongDocumentName-1567.eps” which is 36 characters long.

If you select this option, Page Printer will truncate the file name to 31 characters, resulting in a file name of “APrettyDarnLongDocumentName.eps”.

Prompt for new job name if too long: (Default Option) If you select this option, Page Printer will prompt you to enter a new job name whenever the name is greater than 31 characters. You will be presented with a dialog that looks like the one shown below:

For this dialog, you have two options:

Enter Name: Enter a new name for the file and click the OK button.

Page Printer will check again to see if the new name you entered is too long. If it is, you will be prompted with this same dialog again, and will continue to be prompted until you enter a filename that is 31 characters or less. Note that you can use the Trunc Left and

Trunc Right buttons to truncate the current filename to 31 characters by removing characters from the left or right side of the filename, respectively. Filename extensions (.ps, .eps, etc.) will not be truncated. If you make a mistake, you can use the Restore button to restore the original filename.

Skip This Job: Click this button to skip the current page or spread entirely.

Always prompt for job name: Choose this option if you want Page Printer to prompt you to verify the job name at the start of every page or spread.

The options for this dialog are exactly the same as the previous selection. Verify the job name and click OK to accept it, or click

Skip This Job to skip the current page or spread entirely. You may also cancel the current session by clicking the Cancel Session button.

Existing Files

This option controls how Page Printer behaves when a file of the same name already exists in the output location.

Replace: Choose this option if you want Page Printer to automatically replace existing files.

Prompt for new job name and location: (Default Option) Choose this option if you want Page Printer to prompt you to enter a new file name or location for the file. The dialog associated with this option was described in detail in the “Preventing Overwrites of Existing Files” section of this document.

Utility Bundle Picture Namer

Picture Namer is one of the suite of Utility XTensions to QuarkXPress. This XTensions module allows you to quickly identify the images used in your QuarkXPress documents by placing a name box (a label with the picture’s filename) on top of each image.

The name box is a standard QuarkXPress text box which is filled with the name (or optionally, the full path) of the image which resides in the corresponding picture box.

The user can easily specify the font and size to use for the picture names as well as the background color of the box, and Picture Namer will automatically adjust the text and/or box size so the entire name/path is fully visible.

You can also specify the position of the name boxes, and name boxes can be completely removed with a single menu command.

Picture NamerInstallationNote: Before using any of the Utility XTensions, you must first install and activate your copy of the Utility Enabler XTensions module. Please see the Installation section of this manual for details.

Macintosh Installation

To install the XTensions module, simply drag the XTensions module into the XTension folder which is located in the same folder where your QuarkXPress application is loaded. Then, launch QuarkXPress. The XTensions module will load automatically.

Windows Installation

To install the XTensions module, simply move or copy/paste the XTensions module into the XTension folder which is located in the same folder where your QuarkXPress application is loaded. Then, launch QuarkXPress. The XTensions module will load automatically.

Using the Picture Namer XTensions module

To add picture name boxes to all the pictures in a document, open a QuarkXPress document and select Utilities•••Banta Integrated Media•••Install Picture Names.

At this point the Picture Namer XTensions module will scan your document for picture usage. For each picture that it finds, a text box will be placed on top of the picture and filled with the name/path of the picture in the box.

If the picture name/path will not fit within the text box, the point size of the text will be adjusted (within a user-defined range) until the text fits the box, or until the minimum point size is reached. A sample picture name box is shown below:

To remove all picture name boxes in the current document, select Utilities•• Banta Integrated Media•••Remove Picture Names.

The XTensions module will scan the entire document for picture name boxes and remove any that are found.

Picture Namer Preferences

Note that the Macintosh version of Picture Namer has a few more controls than the Windows version. All of the controls are discussed below.

Starting box height: Specify the initial height of the picture name box (in points). Note that the width of the picture name box will always match the width of the picture box. Also note that the height of the name box may be adjusted if required to completely fit the name/path within the box.

Starting point size: Specify the point size you wish to use for the picture names. This value may be adjusted as necessary to completely fit the name/path within the box.

Minimum point size: Specify the smallest acceptable point size for the picture names. The starting point size will be reduced until the picture name/path fits completely within the name box, or until the minimum point size is reached. If the minimum point size specified here is reached and the name/path still does not fit within the name box, the box height will be adjusted at that point.

Font: Enter the name of the font you wish to use for the picture names. If the specified font is not available, a default font (either Courier, Times, Helvetica, or Geneva) will be used instead. Hint: If you do not know the exact spelling of the font you wish to use, go to the QuarkXPress Character dialog, select the font you want, then copy the name of the font out of the font name box in the Character dialog. Then, paste that name into the font name box in the Picture Namer Preferences dialog.

Box position: Use this popup to specify where the name box will be positioned relative to the picture box. The default position is Bottom/Inside. See chart below for examples:

Box color: Use this popup to specify a background color for the picture name box. The default background color is White.

Show full picture path: Check this box if you wish to report the complete picture path (includes Volume:Folder:Name).

Skip anchored picture boxes: Check this box if you wish to ignore anchored picture boxes.

Ignore duplicates on each page (Mac only): Check this box if you want Picture Namer to add a name box only on the first instance of the same picture within a single page. If additional copies of the image appear on other pages, they will show a name box; but again, only the first instance of that picture on each of those pages. This option can be useful in cases where the same image is used multiple times on a page.

Adjust for name box overlap (Mac only): When checked, Picture Namer will adjust the position of the name boxes to avoid overlapping other name boxes which may be present on the page. (See Nudge _ points: below for more information.)

Nudge __ points (Mac only): Applicable only when Adjust for name box overlap is enabled, the value you enter in this field (number of points) determines the amount by which the name box will be moved while trying to avoid overlapping an existing box.

On a Macintosh, when a name box overlap occurs, Picture Namer will first try nudging the name box upwards in 10 pt. increments (or by whatever nudge value was entered) until the overlap is resolved or until the bottom of the name box exceeds the top of the corresponding picture box by no more than two points, whichever comes first. If it’s still overlapping, Picture Namer will nudge the name box down by the same increment until the overlap is resolved or until the name box extends beyond the bottom of the picture box, whichever comes first. If after moving in both directions an overlap still cannot be resolved, the name box is left in its original position.

Utility Bundle Picture Placer

Picture Placer is one of the suite of Utility XTensions to QuarkXPress. This XTensions module provides an alternative to Quark’s “Get Picture...” routine by allowing the user to select only those image files which match specific filename criteria. This feature is useful in situations where the normal Quark Get Picture dialog cannot display all files in a folder.

The XTensions module also provides five automatic picture positioning options. One of these options allows you to retain the parameters which have already been assigned to the picture box so that those same parameters are picked up by the new picture when it is imported. This can be quite useful when you are switching from lo-res to hi-res pictures, for instance.

Picture Placer also lets you select any image file for replacement, even if the image file is of a different file type than the original.

Utility Bundle Picture Placer

Installation

Macintosh Installation

To install the XTensions module, simply drag the XTensions module into the XTension folder which is located in the same folder where your QuarkXPress application is loaded. Then, launch QuarkXPress. The XTensions module will load automatically.

Windows Installation

To install the XTensions module, simply move or copy/paste the XTensions module into the XTension folder which is located in the same folder where your QuarkXPress application is loaded. Then, launch QuarkXPress. The XTensions module will load automatically.

Using the Picture Placer XTensions module

Note that while the basic functionality is the same across platforms, the Picture Placer dialog on the Macintosh offers a few additional features for quickly locating picture filenames. All the features in the Picture Placer dialog are discussed later in this section.

Navigate to and highlight the picture you are interested in. When you are ready, click the Open button and the picture will be positioned within the selected box according to the Position setting you specified in the dialog. (See Positioning Options later in this section.)

Filtering Filenames to Find Files Fast (Macintosh only)

To filter the filenames being displayed in the list, start typing into the Matching box which appears at the bottom of the list. As you type, the list will change to display only those filenames which begin with the characters you have entered (see sample below): In the example above, the user entered the letters “Ap” into the Matching box. Consequently, only those files which begin with the letters “Ap” are available for selection.

If you check the Ignore Case item (Mac only), then Picture Placer will ignore letter case when filtering image names (e.g. the image name “Apple.eps” is treated the same as “APPLE.EPS” or “APpLe.Eps”).

Positioning Options (Macintosh and Windows)

To select a picture positioning option, highlight the picture you wish to import and then use the Position popup menu to choose an option.

The default positioning is Top Left, which will yield the same result as Quark’s Get Picture dialog. Each positioning option is described below:

Top Left: Positions image in the top/left corner of the picture box. Does not scale the image data.

Center: Centers image within the picture box. Does not scale the image data.

Center, Size to Fit: Centers image within the picture box. Scales image data to fit picture box while retaining picture aspect ratio.

Center, Distort to Fit: Centers image within the picture box. Scales image data to fill the picture box completely (Note: this may distort the appearance of the image).

Keep Box Settings: Picture is positioned and scaled according to the box parameters established by the user.

The Keep Box Settings option may require some further explanation. This positioning mode assumes that you know the dimensions of the incoming picture data, and have already established positioning information for the box.

When the new picture is imported, ALL of the values associated with the current box are applied to the new picture. These include all of the options available under the Item/Modify menu including Scale

Across/Down, Offset Across/Down, Picture Angle and Picture Skew.

If the box already contains a picture, all of the picture Style elements will be retained as well. These include such items as picture Color, Shade,

Contrast, Screen, etc.

Update if Modified (Macintosh and Windows)

If this box is checked, the XTensions module will automatically update the picture if it has a status of “Modified” following the import. Note that this will only be the case if you selected the Keep Box Settings positioning mode. Uncheck this box and the imported picture will be left with a status of Modified (or with whatever status Quark assigns to the image following the import), with no automatic updating applied. In that case you should use the Quark Picture Usage dialog to update modified images as usual.

Utility Bundle Print Selector

Utility Bundle

To specify an area to be printed, either select an existing text or picture box and choose “Print Box” from the Utility menu; or use the new Toolbox item, the Print Selector “marquee” tool, to drag a marquee box around what you want to print. In either case you will be presented with the Print Selector dialog, which will allow you to print the selected area, save the selected area as a PostScript file, or save it as an EPS graphic.

There is also an option to embed font information in the EPS files created by Print Selector (requires the Font Collector XTensions module, also included in the Utility Bundle).

This tool is great for doing partial-page proofs, or for creating EPS graphics, such as logos, from artwork created entirely in QuarkXPress.

Utility Bundle Print Selector

Installation

Macintosh Installation

To install the XTensions module, simply drag the XTensions module into the XTension folder which is located in the same folder where your QuarkXPress application is loaded. Then, launch QuarkXPress. The XTensions module will load automatically.

Windows Installation

To install the XTensions module, simply move or copy/paste the XTensions module into the XTension folder which is located in the same folder where your QuarkXPress application is loaded. Then, launch QuarkXPress. The XTensions module will load automatically.

Using the Print Selector XTensions module

Using the Print Selector (“Marquee”) Tool

When the Print Selector XTensions module loads, it adds a new tool to the bottom of the QuarkXPress Tool palette (see below) that looks like a marquee enclosing a document coming out of a printer.

To use the Print Selector tool, click on the tool in the QuarkXPress tool palette and use its crosshair cursor to drag a marquee around the page area that you wish to print. (This process is similar to creating a QuarkXPress text or picture box.) Print Selector will automatically calculate the dimensions of the selection and leave a marquee around the selected area. When you release the mouse, the Print Selector dialog will be presented:

Using the “Print Box” Feature

Instead of using the Print Selector marquee tool to identify the page area you wish to print, you can use a QuarkXPress text, picture or “contentless” box to identify the page area. To do so, select an existing box, or create a new one that encompasses the page area you wish to print.

Once you have selected the box (using either the Content or the Item tool), select the menu item Utilities•••Banta Integrated Media•••Print Box: After you choose the Print Box… menu item and release the mouse, the Print Selector dialog will be presented as before:

Print Selector Dialog Settings

At this point, you may modify the area to be printed by changing the values in the Print Selector dialog. These values are explained below:

Across: The distance from the left edge of the page to the left edge of the marquee selection.

Down: The distance from the top edge of the page to the top edge of the marquee selection.

Width and Height: The width and height of the selected area.

You may also modify your Page Setup parameters for the print job by clicking the Page Setup button, or change the orientation of the printed output by clicking the appropriate Page Orientation icon.

Print the Selected Area as PostScript

To print the selected area as PostScript, click the Print button. You will be presented with the standard LaserWriter dialog. Fill in the values for this dialog as you normally would and start the print job. Print Selector will ensure that only the selected page area will be sent to the printer.

Save the Selected Area as EPS

To save the selected area as an EPS graphic, click the EPS button. You will be prompted with a dialog similar to the one shown below: The options available on this dialog are essentially the same as when using the Save Page as EPS... feature of QuarkXPress on either the Macintosh or Windows platform. Choose your options, enter a name for the EPS file, and click the Save button to complete the process.

Download Fonts with EPS Graphics

If you are also running the Font Collector XTensions module (included in the Utility Bundle), then you have the option of embedding font information in the EPS file as it is created. To enable this feature, just click the Download fonts checkbox on the dialog window, as shown above.

Note: If you do not have Font Collector installed, then the Download fonts checkbox will be unchecked and dimmed).

If you do elect to download fonts with the EPS graphic, then you will be presented with the Font Collector summary window after the EPS file has been created. Examine this report to determine if there were any problems with the font download (such as missing fonts).

Banta Integrated Media, Publishing Solutions

Utility Bundle Appendix

Legal Stuff

Copyright © 1999-2003 Meadows Information Systems, Inc. All rights reserved worldwide. Portions © 1988 - 2003 Quark, Inc. All rights reserved. Quark, QuarkXPress and QuarkXTensions are registered trademarks of Quark, Inc. All other product names used herein are for identification purposes only and may be trademarks of their respective companies.

Quark Disclaimer

QUARK, INC. MAKES NO WARRANTIES, EITHER EXPRESS OR IMPLIED, REGARDING THE COMPUTER XTENSIONS AND SOFTWARE PRODUCTS LISTED IN THIS DOCUMENT, INCLUDING BUT NOT LIMITED TO MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE. QUARK, INC. DISCLAIMS ALL WARRANTIES INCLUDING, BUT NOT LIMITED TO THE WARRANTIES OF THE DISTRIBUTORS, RETAILERS AND DEVELOPER OF THE SOFTWARE LISTED IN THIS CATALOG. WITHOUT LIMITING THE FOREGOING, IN NO EVENT SHALL QUARK, INC. BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATING TO OR ARISING OUT OF THE USE OF THE ENCLOSED SOFTWARE. QUARK, INC’.S LIABILITY SHALL IN NO EVENT EXCEED FIFTY DOLLARS. THE EXCLUSION OF IMPLIED WARRANTIES AND/OR THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES IS NOT ALLOWED IN SOME AREAS, SO THESE EXCLUSIONS MAY NOT APPLY TO YOU.