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EditCheck XTension for QuarkXPress™
Introduction
EditCheck is an XTension for QuarkXPress that enables the user to open a separate and floating text editing window. Text stories from the QuarkXPress layout can be viewed at any size and in any font. Changes made to the text in the EditCheck window can be applied directly to the layout from within the EditCheck window.
Additionally, EditCheck can keep an audit trail of changes made to the text with insertions and deletions showing on screen in user specified colours. Notes can be inserted in the text and general ‘user’ notes or legal notes generated on other systems can be imported. All notes and changes can be shown or hidden.
EditCheck also provides a word count and shows overmatter as grey text.
Before you install
Please ensure that you have at least 10Mb of memory allocated to QuarkXPress. (Quit QuarkXPress, highlight the application’s icon and Get Info.) This is required to allow EditCheck, which is effectively an application in its own right, to interact with QuarkXPress.
Installation
Drag the EditCheck icon from the floppy disk to either the top level of your QuarkXPress folder or into the XTension folder.
Preferences
Before you use EditCheck for the first time, it is necessary to set up your preferences. Go to Edit —> Preferences —> EditCheck.
You can use the buttons on the left to assign the colours used to show insertions, deletions and User notes.
Select the font and point size you want EditCheck to use when displaying a story in the EditCheck window. This is particularly valuable when you are using a very small point size in the layout or when the layout uses a thin font like Futura where characters appear to run together on screen.
The check boxes allow you to select whether you want to track text changes. If Track Deletes, is checked, any deleted text will remain visible but will display in the specified Deletion colour. If it is unchecked, text will simply be removed from the story on deletion. If Track Insertions is checked, inserted text will show in the specified Insertion colour in the EditCheck window; if not, it will appear as normal text. Fat Cursor gives a block cursor in the Edit Check Window. Retain deletes in WYSIWYG tracks deletions made on teh page and refers them to the EditCheck window.
Word Count allows you to set how the word count is calculated and reported. There are two different methods.
The first four options allow you to compensate for very short words (e.g. “a”, “to” or “DNA”) or very long words (e.g. “deoxyriboneuclic”) to provide a more even, notional word count. With these options, EditCheck counts the total number of characters in the story and divides that by the specified number to arrive at a notional word count.
The option Words & Spaces will simply do an accurate count of the words in the story regardless of the length of any of those words. The setting chosen will depend upon the type of text you normally work with. The previous paragraph of this manual for example contains 26 words but includes an ampersand and several very short words. The setting Characters / 4 would report the word count as 34 and the setting Characters / 7 (which you might use for more academic text for example) would report 20 words. For more general text and reportage, the optimum setting is probably Characters / 5 which reports 27 words or Characters / 6 which reports the word count as 23.
Using EditCheck
To open EditCheck, you need to have selected a text box with the Contents tool EditCheck can either be opened from the Utilities menu or using the keyboard shortcut Command-8 ( + 8).
This displays the EditCheck window which is floating and resizable. It is a complete editing environment within QuarkXPress. There are five component areas of the EditCheck window: the buttons, the menus, the text window, the styles palette and the Word count/Overmatter bar.
The buttons
Applies any changes made to the the text in EditCheck to the story in the QuarkXPress layout. It also updates the overmatter in EditCheck.
Saves the current story to your local hard disk.
Calls up a Find/Change dialog almost exactly like the standard QuarkXPress dialog. This allows you to search and replace in the story within EditCheck. Any changes can then be applied to the QuarkXPress layout.
Makes an EditCheck deletion of the selected text. That is, the text will remain visible but will display in the Deletion colour set in the preferences.
Restores an EditCheck deletion to true text.
Creates a note. If text is selected, it will convert that text to a note. If no text is selected, it will create a note where the text cursor is and allow you to type text into the note.
Toggles to Show or Hide any User Notes.
Toggles to Show or Hide and Legal notes that have been imported from an external system (not available on all versions).
Toggles to Show or Hide all EditCheck changes.
Toggles to Show or Hide invisible characters.
The Menus
The menus are largely self-explanatory. Those which may not be are annotated below.
The Close option closes EditCheck but leaves the current QuarkXPress document open.
The Apply options apply the changes made in
EditCheck to the QuarkXPress layout.
The Revert option restores the story in EditCheck to the current version in the QuarkXPress layout and ignores any changes that have been made in EditCheck since the last Apply.
The Consolidate option strips out deletions and turns insertions into standard text.
The text window
EditCheck displays the complete QuarkXPress story in either the active text box or the chain if it is a linked text box. EditCheck also immediately scrolls to the point in the story where the text cursor is positioned in QuarkXPress.
Deletions and Insertions are shown in the colour specified in the preferences. In the example above, the words “East”, “old” and “patterned” are deletions.
The example above shows a User Note (“Which end?”).
The overmatter is displayed in grey (“on. Its immediate neighbours…”).
The Styles palette
These buttons work in exactly the same way as the styles part of the measurements palette in QuarkXPress. That is, they apply the style (e.g. Bold or Italic) as an attribute but do not change the font (i.e. Caslon Regular does not become Caslon Bold).
Word count/Overmatter bar
The bar at the foot of the EditCheck window displays the word count, the number of words highlighted, and the number of words in the overmatter.
The word count is updated on the fly as you work.
For a full explanation of how the word count is calculated, please refer to the Preferences section of this manual. The number of words highlighted and in overmatter is calculated in the same way to provide consistency when working.
It is important to understand that Editcheck is not necessarily exactly precise in reporting overmatter as this is subject to the variable H & J settings that can be applied in QuarkXPress. Over a short piece of text, it is likely to be accurate but can end up a few words out over longer stories.
Grant of Licence
Electronic Memory Services Ltd grants to the end user a non exclusive non transferable licence to use the software on the number of workstations that end user purchased the software licence for which is stated on the master disc. It may not be duplicated or otherwise distributed outside of the end users premises. It may not be copied onto other additional workstations. Full terms of the licence granted are on the registration card.
Warranty
Electronic Memory Services Ltd warrants that the product will be of merchantable quality and if during the first 90 days of ownership is found to contain an error or malfunction will be replaced free of charge. Electronic Memory Services Ltd will not be liable for any other claim made against it for reasons such as, but not limited to, damages, or consequential loss. The end user should satisfy themselves, by thorough and complete trial of the software, that it meets their needs and is of satisfactory performance to enable it to be used in production or in conjunction with their business.
Disclaimer from Quark Inc.
QUARK, INC. MAKES NO WARRANTIES, WHETHER EXPRESS OR IMPLIED, REGARDING THE ENCLOSED COMPUTER SOFTWARE PACKAGE, ITS MERCHANTABILITY, OR ITS FITNESS FOR A PARTICULAR PURPOSE. QUARK,INC. DISCLAIMS ALL WARRANTIES INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF THE DISTRIBUTORS, RETAILERS AND DEVELOPERS OF THE ENCLOSED SOFTWARE.
WITHOUT LIMITING THE FOREGOING, IN NO EVENT SHALL QUARK, INC. BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATING TO THE USE OR ARISING OUT OF THE USE OF THE ENCLOSED SOFTWARE. QUARK,INC.’S LIABILITY SHALL IN NO EVENT EXCEED FIFTY U.S. DOLLARS (USD 50.00).
THE EXCLUSION OF IMPLIED WARRANTIES AND/OR THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES IS NOT ALLOWED IN SOME AREAS, SO THESE EXCLUSIONS AND LIMITATIONS MAY NOT APPLY TO YOU.
© Electronic Memory Services Ltd 1996-1997
Quark, QuarkXPress, QuarkCopyDesk, QPS, QuarkDispatch, Quark Publishing System, Quark XTensions and XTensions are all Trademarks of Quark, Inc.
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