QuarkXPress XTension: PDF Design Lite XT

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PDF Design Lite XT

PDF Design Lite XT for QuarkXPress

Manual

Version 1.4.0

1. Introduction

1.1 Portable Document Format (PDF)

PDF is a universal electronic file format. Virtually anyone (including Macintosh, Windows, Dos and Unix systems users) can view and print a PDF file using the free Acrobat Reader. This cross-platform capability keeps more of your documents available to more people. And because PDF files can be easily integrated with other PDF and HTML files on the Web, you can build in helpful links that guide viewers quickly through your documentation, across your home page, and around the Web.

From your favorite desktop publishing application, it is as easy to convert a PostScript language file to PDF as it is to print it. And from word processing and spreadsheet applications, you simply print to PDF. So there is no need to re-author your document, e.g. memo, full-color leaflet, catalog or novel. You can create files for on-line viewing or for printing by using the software you already know. That means you will save time and money by publishing the information just once and delivering it as many times as you would like in any electronic medium: WWW, CD-ROM, network servers, on-line services, e-mail and more.

An Acrobat file may contain the following items: text and graphics (the document base); Bookmarks (to jump to different parts of the document); Thumbnails (to jump to other pages) and hyperlinks (to jump to another part of the document, to open another document or to go to a page on the Internet).

Controlling the appearance of your documents is a challenge. With PDF, however, you can achieve the highest quality and the greatest control to preserve the integrity of your design, including scalable typefaces and graphics. And although they contain the complete formatting of your original document, PDF files are compact, allowing convenient sharing of even the most complex information.

What's more, PDF files maintain their formatting even when printed, no matter what printer is used. Only by publishing in PDF can you control what your audience sees.

Key features of PDF files:

• Cross-platform compatibility
• High page fidelity
• Compact electronic files that are interactively created using links, bookmarks and thumbnails

1.2 Acrobat Reader

The Acrobat Reader enables you to browse through, view and print PDF files. With the use of menus, the tool bar or the mouse the user can navigate through a document. Links take you to other parts in a document, to other documents or even to the Internet. The Acrobat Reader can be applied by Macintosh, DOS, Windows and Unix users. For the Macintosh and Windows users the Reader is free of charge and can be voluntarily distributed. Furthermore, the Acrobat Reader can be located and downloaded on all kinds of sites.

1.3 Acrobat Exchange

Acrobat Exchange is a tool for exchanging and sharing electronic documents. The Acrobat Exchange program enables you to search, create and annotate electronic documents. You can view, print, assemble, and add bookmarks, articles and cross-document links to PDF files. The PDF Design Lite XTension enables you to create those PDF marks directly within QuarkXPress. Thus, a lot of (manual) work in Acrobat Exchange can be skipped which improves the productivity.

1.4 Acrobat Distiller

Acrobat Distiller creates PDF files from virtually any document that has been saved as a PostScript language file. The resulting PDF files can be viewed and printed by anyone with Acrobat Exchange or the (free) Reader program.

PDF files created by Acrobat Distiller maintain all the formatting, graphics, and photographic images of the original documents.

To use Acrobat Distiller, you first create a PostScript language file. You then open the file using Acrobat Distiller, which converts the PostScript file to PDF. You can also set up Acrobat Distiller to automate this conversion process by saving the files in a folder controlled by the Distiller. As soon as the Distiller locates a file in this folder, the Distiller process will be generated.

Acrobat Distiller can be installed locally on your computer as a personal application, or as a shared application on a network server.

2. PDF Design Lite XT

2.1 Basics of the PDF Design Lite XT

PDF Design Lite enables you to create all Acrobat Distiller control codes from within Quark. These control codes will be automatically inserted in PostScript files, which will be converted into PDF files through Acrobat Distiller. Additionally, the integrated Project Manager allows you to fully manipulate the conversion of QuarkXPress documents into PDF files. There are four options you can choose from: to either convert a selection; to convert an activated document; to convert any document; and to convert more than 1 document (which will be grouped into one PostScript file). You no longer need to know or understand anything about PostScript files or the world of Acrobat Exchange to create a PDF file.

2.2 Key features of the PDF DesignLite XT

• Project manager (to manipulate conversion of multiple QuarkXPress documents into PDF files)

• Simple and swift creation of PDF files or PDF projects

2.3 Workflow

From within QuarkXPress, documents are saved into PostScript files. These files will be converted into PDF files through the Acrobat Distiller.

a. Create a QuarkXPress document.
c. Define a folder name (Utilities • PDF Design Lite XT • Distiller Folder).

The Postcript file will be exported to this folder.
d. Convert the document into a PostScript file (Utilities • Project Manager • Create PDF file).

The PostScript file will be automatically created and exported to the defined Distiller folder (see c.).
e. Use the Acrobat Distiller to convert it into a PDF file.

PDF files created within QuarkXPress using the PDF Design Lite XTension and the Acrobat Distiller, just might need Acrobat Exchange to determine security aspects of the document.

3. Installing PDF Design

3.1 Try before you buy!!

The PDF Design Lite XTension comes as a demonstration version, which means it can only be used for a couple of days. During this period, you can discover the full power of PDF Design.

To obtain a fully working version, you should contact your QuarkXTension dealer to acquire a key code. If the PDF Design Lite XTension is to be used with a number of copies of QuarkXPress which share the same serial number, e.g. in the case of a site license, you will need to specify how many copies of PDF Design you want to use when applying for the key code.

Having entered the correct key code (see 4.1 Settings PDF Design Lite XT), this demonstration XTension will change into a fully working version. You should then make a backup copy and keep it in a safe place.

Before installation of the key code, the message "Demo" will appear on the startup screen. Once personalized, the QuarkXPress serial number will appear.

3.2 Installation

a. Open the QuarkXPress folder on your system and drag the PDF Design Lite XT icon from the floppy disk into the XTension folder of your QuarkXPress folder. The PDF Design Lite XT will be copied to the XTension folder.

b. (Re)launch QuarkXPress. QuarkXPress will then automatically recognize and activate the PFD Design XTension.

c. When the XTension is still in demo mode, select Settings from the Utilities menu of the PDF Design Lite XTension. The correct key code can then be entered in the evoked dialog.

• Menu PDF Design Lite XT and Settings dialog PDF Design Lite XT

Having entered the correct key code, the keycode will appear in the startup screen of the XTension.

Note! Since PDF Design becomes a part of the QuarkXPress software, it is essential for accurate performance of the XTension, that QuarkXPress has itself been properly installed and that one uses the most recent version!

3.3 Additional functions

Upon loading the XTension, the following additional functions will appear:

In the Utilities menu: • PDF Design Lite XT • Project Manager

4. PDF Design Lite XT Menu

After selecting PDF Design Lite XT (Utilities • PDF Design Lite XT), a submenu will appear on screen.

4.1 Settings

When selecting Settings (Utilities • PDF Design Lite XT • Settings), a dialog appears on screen.:

The option Show startup screen after restart enables you to indicate whether or not the PDF Design Lite XT startup screen should be displayed when launching QuarkXPress. This setting can only be activated once your copy of PDF Design has been personalized with the correct key code.

In the field XTension key code you can enter your key code to personalize PDF Design. This function is grayed out once the key code has already been entered. If PDF Design has not yet been personalized, note the QuarkXPress serial number situated just above and quote this when you apply for your personal key code.

After entering the correct key code, it will be recorded with the XTension. You should then make a backup copy and put it in a safe place. If the PDF Design Lite XT is to be used with a number of copies of QuarkXPress which share the same serial number, e.g. in the case of a site license, you should state for how many versions of PDF Design you wish to receive a key code.

4.2 Distiller Settings

When selecting Distiller Settings (Utilities • PDF Design Lite XT • Distiller Settings), a dialog appears on screen.

There are three options:

• activate and define your own distiller options;
• use the default settings;
• use the current settings defined by the Acrobat Distiller.

By activating the checkbox Use these settings, the current settings as defined in this dialog will be used. Do not activate this box when you wish to use the settings defined with the Distiller. Use the Default button to obtain the default settings. Activate the checkbox Use these settings to use the default settings from within the XTension.

More information on this subject can be found in the (electronic) documentation on your Adobe Acrobat programs.

4.3 Distiller Folder

When selecting Distiller Folder (Utilities • PDF Design Lite XT • Distiller Folder), a dialog will appear on screen.

In this dialog, a folder can be selected, to which PostScript files will be exported. PostScript files will be converted into PDF files either separately or grouped into one single PDF file. Please refer to 5.1 How to use the Project Manager for the processing of PostScript files. It is wise to use identical folders from within PDF Design Lite XT to the ones specified with Acrobat Distiller as in that way PostScript files will be converted automatically into PDF files once the Distiller is loaded.

4.4 About...

When selecting About... (Utilities • PDF Design Lite XT• About...), general information of the PDF Design Lite XTension will be displayed.

5. Project Manager

The function Project Manager (Utilities • Project Manager) gives you the opportunity to organize and manage the QuarkXPress files to be converted into PostScript files. This can be done by using the menus, or the buttons in the project palette.

A project contains section(s) and/or document(s). According to the user, documents can be treated separately, or grouped into a section (which is a cluster of documents). All files within one section will be exported to one single PDF file.

5.1 How to use the Project Manager

To create a new project or to open an existing one

After selecting the option New Project... and defining a name, a floating palette appears on screen. In this palette, documents can be added ( )or removed ( ).

When selecting the option Open Project.... a dialog appears on screen from where an existing project can be opened.

To close a project

Use the option Close Project to close a project, or use the close box in the palette.

To add a document to a project

When selecting Add Documents... or using in the palette, a dialog appears on screen through which documents can be added to the (new) project.

Use Add to just add one document a the time, or Add all to add the contents of an entire folder. Thus, a list of documents will be created at the bottom left of this dialog

When finished (use Done), all chosen documents will appear on the project palette. All new sections get the default name Untitled.

To remove a document from a project

When selecting Remove Document or using in the palette, a selected document or section can be removed. When nothing has been selected, this menu option or this button will be grayed out.

Note!

• To add one or more documents to a specific section, the section name has to be selected before using the option Add Documents.

• Documents can also be added to a specific section by dragging them from and to the section.
• A document can be directly opened by double clicking on the desired document in the palette.
• When selecting a document in the palette and dragging it to the end of the list, a new section will be created.

Info... or

Section shows the name of the section; Title, Subject, Author and Keywords contain information that will be saved with the PDF file.

When selection Info... or using in the palette, the characteristics of a selected section or intended PDF file can be defined (see 5.2 Section Properties and 5.3 Document Properties).

To create a PDF file

When selecting Create PDF or using in the palette, the creation of PDF files will start and a dialog appears on screen.:

• Project All different sections in the selected project will be separately converted into PostScript files.

• Section To convert a section, first select the specific section in the palette before using the option Create PDF. All documents within the highlighted section will be converted into PostScript files.

• Document To convert a document into PostScript, first select the specific document in the palette before using the option Create PDF.

• Current document Use this option to convert the current document into PostScript. The current document is the QuarkXPress document in the front screen and does not have to be a part of the project in the project palette.

The PostScript files will be exported to the selected folder defined in the Distiller Folder dialog (see 4.3) and converted into PDF files. In the case of a section the PostScript files will be grouped into one single PDF file.

5.2 Section Properties

In the dialog Section Properties, the characteristics of a section (cluster of documents) can be defined. To display the Section Properties dialog, first select a section in the Project palette and then use in the palette or Info... in the submenu Project Manager (Utilities • Project Manager • Info...).

• Section (the name to be displayed in the Project palette);
• Title (to be displayed in the PDF file);
• Subject (to shortly describe the section);
• Author (to specify the author of the section);
• Keywords (to specify one or more topics).

Information in the fields Title, Subject, Author and Keywords can be displayed later on in Acrobat Reader or Acrobat Exchange. Information on the 3 lower fields (Conversion, Created and Modified) will automatically appear when converting into PDF files.

5.3 Document Properties

In the dialog Document Properties, the characteristics of an intended PDF file can be defined. To display the Document Properties dialog, first select a document in the Project palette and then use in the palette or Info... in the submenu Project Manager (Utilities • Project Manager • Info...).

• Title (to be displayed in the PDF file);
• Subject (to shortly describe the document);
• Author (to specify the author of the document);
• Keywords (to specify one or more topics).

APPENDIX A

SOFTWARE LICENSE: PLEASE READ THIS LICENSE CAREFULLY BEFORE USING THE SOFTWARE. BY USING THE SOFTWARE, YOU ARE AGREEING TO BE BOUND BY THE TERMS OF THIS LICENSE. IF YOU DO NOT AGREE TO THE TERMS OF THIS LICENSE, PROMPTLY RETURN THE UNUSED SOFTWARE TO THE PLACE WHERE YOU OBTAINED IT.

1. LICENSE. The application, demonstration and other software accompanying this License, whether on disk or on other media (the “Software") and related documentation are licensed to you by Techno Design. You own the disk on which the Software is recorded but Techno Design retains title to the Software and related documentation. You are allowed to make copies of the Software, but you must reproduce on such copies the Techno Design copyright notice and any other proprietary legends that were on the original copy of the Software.

2. RESTRICTIONS. The Software contains copyrighted material, trade secrets, and other proprietary information and in order to protect them you may not decompile, reverse engineer, disassemble or otherwise reduce the Software to a human-perceivable form. You may not modify, rent, lease, loan, distribute or create derivative works based upon the Software in whole or in part.

3. TERMINATION. This License is effective until terminated. You may terminate this License at any time by destroying the Software and related documentation and all copies thereof. This License will terminate immediately without notice from Techno Design if you fail to comply with any provision of this License. Upon termination you must destroy the Software and related documentation and all copies thereof.

4. DISCLAIMER OF WARRANTY ON SOFTWARE. You expressly acknowledge and agree that use of the Software and related documentation are provided “AS IS" and without warranty of any kind Techno Design EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. TECHNO DESIGN DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS, OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT DEFECTS IN THE SOFTWARE AND/OR MATERIALS WILL BE CORRECTED. FURTHERMORE,TECHNO DESIGN DOES NOT WARRANT OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE OR MATERIALS IN TERMS OF THEIR CORRECTNESS, ACCURACY, RELIABILITY, OR OTHERWISE. NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY TECHNO DESIGN OR AN TECHNO DESIGN AUTHORIZED REPRESENTATIVE SHALL CREATE A WARRANTY OR IN ANY WAY INCREASE THE SCOPE OF THIS WARRANTY. SHOULD THE SOFTWARE AND/OR MATERIALS PROVE DEFECTIVE, YOU (AND NOT TECHNO DESIGN OR AN TECHNO DESIGN AUTHORIZED REPRESENTATIVE) ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU..

5. COMPLETE AGREEMENT. This License constitutes the entire agreement between the parties with respect to the use of the Software and Materials, and supersedes all prior or contemporaneous understandings or agreements, written or oral, regarding such subject matter. No amendment to or modification of this License will be binding unless in writing and signed by a duly authorized representative of Techno Design.

QUARK DISCLAIMER

THE FOLLOWING DISCLAIMER IS REQUIRED BY QUARK INC. IT APPLIES ONLY TO QUARK SOFTWARE. ALL OTHER SOFTWARE IS COVERED BY QUARK'S LIMITED WARRANTY.

QUARK INC. MAKES NO WARRANTIES, EITHER EXPRESS OR IMPLIED, REGARDING THE ENCLOSED COMPUTER SOFTWARE PACKAGE, ITS MERCHANTABILITY, OR ITS FITNESS FOR ANY PARTICULAR PURPOSE. QUARK INC. DISCLAIMS ALL WARRANTIES INCLUDING, BUT NOT LIMITED TO THE WARRANTIES OF THE DISTRIBUTORS, RETAILERS AND DEVELOPERS OF THE ENCLOSED SOFTWARE.

WITHOUT LIMITING THE FOREGOING, IN NO EVENT SHALL QUARK INC. BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATING TO THE USE OR ARISING OUT OF THE USE OF THE ENCLOSED SOFTWARE. QUARK, INC.'S LIABILITY SHALL IN NO EVENT EXCEED THE TOTAL AMOUNT OF THE PURCHASE PRICE/LICENSE FEE ACTUALLY PAID FOR THE USE OF THE ENCLOSED SOFTWARE.

SOME STATES DO NOT ALLOW LIMITATIONS ON IMPLIED WARRANTIES AND/OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THESE EXCLUSIONS AND LIMITATIONS MAY NOT APPLY TO PARTICULAR DEVELOPERS.

PDF Design Lite XT

Development : John Joossens

Frank Dros

Manual : Marianne Wolfhagen/Hans Frederiks

Translation : Marianne Wolfhagen

Layout : Techno Design

Copyright reserved. Subject to the exceptions provided for by law, no part of this publication may be reproduced and/or published in print, by photocopying, on microfilm or in any other way without the written consent of the copyright holder(s); the same applies to entire or partial adjustments. The publisher retains the sole right to collect from third parties fees payable in respect of copying and/or to take legal or other action for this purpose.

QuarkXPress and QuarkXTension are trademarks of Quark, Inc • Adobe, the Adobe logo, Acrobat, the Acrobat logo, Distiller and PostScript are trademarks of Adobe Systems Incorporated • Other brand names are trademarks of relevant proprietors.